ABVO® Committee Member Documents
ABVO® Committee Member On-Boarding/Annual Renewal Process
PURPOSE & CHARGE
Each committee has their own purpose & charges. These are explained in the Policies & Procedures (P&P) document in detail. Be sure to locate your committee’s policies in the document and review. Some highlights are offered below.
MEMBERSHIP, METHOD OF APPOINTMENT, & COMMITTEE CHAIR
These vary from committee to committee; however, generally, the committee reviews the volunteer interest form applications, reviews demographics/experience that is needed, and will approach candidates. Names are proposed to the ABVO for approval. Once ABVO approval is received, the committee chair will notify the newly appointed committee member(s). Everyone interested in volunteering for either an ACVO or an ABVO committee must fill out the Volunteer Form. Many times, ascension from committee member to committee chair/vice chair is requested/required to serve on the committee. Chairs of committees are nominated by prior chairs and approved by the ABVO. Vice Chairs should overlap the Chair for at least one year and then ascend to Chair.
MEETINGS
Every committee will hold meetings throughout the year; the number and timing depends on the committee. Check with your chairperson. Typically, the ABVO Exam, ABVO Residency, ABVO Credentials, and ABVO MOC committees meet in person annually at the ACVO Annual Conference. Expect to attend in person whenever possible.
REIMBURSEMENTS
Reimbursement is provided for extra expenses such as extra hotel nights, extra meals, extra parking, etc., but not for flights nor transfers for the fall meeting. Submit for reimbursement online using the digital form. The reimbursement spreadsheet and all receipts will need to be uploaded into this reimbursement form. Requests submitted after December 15th annually may not be reimbursed.
BOARD REPORTS
Each committee’s chair is required to submit a report to the ABVO, at least twice annually. Special reports may be requested. Typically, these are requested early September and March each year, but times may vary. Board meetings are posted on the ABVO.us website. The ACVO Office will prompt the chairs 6 weeks prior to the due date. Reports to the Board are required and must follow this format: Blank ABVO Report Template
ACVO NEWSLETTER
ACVO publishes an e-newsletter to the membership every two months. Chairs will be contacted to provide brief updates to the membership and are encouraged to report news/requests whenever possible. ABVO’s reports will be included in its section.
MOC
Members of the ABVO Exam Committee can earn 10 MOC credits per year.
SERVICE TERMS
Service terms vary by committee, see the P&P for your specifics. Generally, the term is 3 or 4 years, chair ascension may be required.
On-Boarding/Annual Renewal Documents and Submission Form
Please read, print, sign, and scan into a digital document, the following forms before submitting your Volunteer Confirmation Registration Form below. These will need to be attached and/or acknowledged on the form that all committee and board members are required to submit in the on-boarding process, annually:
Download, read, sign, and attach to the form:
Non-Disclosure Agreement
Read and will need to be acknowledged on the form:
Whistleblower Document
Antitrust Sign in Sheet (this should be reviewed annually at each in-person committee and board meeting)
*Please be sure to pre-read and sign the above documents before filling out the Volunteer Document Submittal Form.*